Electronic Secretariat Skills

5 Days

6400 SAR

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Course Dates

Start Date: 17 December 2023
End Date: 21 December 2023
Language: Arabic
Location: Jeddah
Start Date: 2 June 2024
End Date: 6 June 2024
Language: Arabic
Location: Riyadh
Start Date: 25 August 2024
End Date: 29 August 2024
Language: Arabic
Location: Dammam
Start Date: 15 December 2024
End Date: 19 December 2024
Language: Arabic
Location: Jeddah
*Prices do not include value added tax
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Course Objectives
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Course Outline
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Intended audience
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Course Methodology
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Target Competencies

    At the end of this course, the participants should be able to:
  • Identify the concept and importance of the electronic secretariat of the organization and the employee
  • Identify the areas and elements of the electronic secretariat
  • Recognize methods of acquiring electronic secretarial skills
  • Recognize the importance of using digital preservation of documents and correspondence
  • Design letters, reports and meeting documents electronically
  • Use electronic signature
  • Prepare an electronic presentation on a PowerPoint program.
  • Create cross-linking between slides, and with other files
  • Recognize the importance of keeping people's information and data
  • Use Outlook effectively
  • Use the capabilities of the Outlook program to organize meetings
  • Use Outlook to create appointments and create recurring appointments
  • Plan events electronically
  • Use Notes electronically

    Electronic Secretariat Concept
    • Electronic secretarial activities in Business
    • Electronic duties & responsibilities of the secretary
    • Characteristics & skills necessary for the secretary
    • The importance of modern technology in secretarial work
    Preparing Letters & Reports Electronically
    • Prepare Letters and memos
    • Prepare Meeting Agenda
    • Prepare Multi- pages report
    • Prepare Minutes of meeting
    • Sending the electronic correspondence
    • Inserting methods: page break, date & time, symbol, file, image (picture).
    Presenting Information Electronically
    • Objectives of presentation in secretariat office
    • Use of visual aids
    • Slide specifications
    • Slide design
    • Slide printing
    • Dealing with presentation equipment
    Organizing Personal Information Electronically
    • Creating new records
    • Modification of record information
    • Communicating with another person
    • Transferring data from a computer to another
    Organizing Meeting Electronically
    • Meeting planning
    • Meeting invitation
    • Modification of meeting details
    Using Electronic Calendar
    • Navigate inside the calendar and methods of presentation,
    • Creating an appointment, and creating a recurrent event
    • Planning for different events
    Modern Technology in Secretarial Work
    • Internet, Intranet and Extranet
    • Electronic mail
    • Microfilms

  • Information / Records Administration
  • Office Technology
  • Support
  • Communication
  • Adaptability
  • Organizing

    Electronic Secretariat Skills training course will be carried out through best practices and through the use of the right combination of engaging and purposeful tools, such as:
  • Presentation and discussions
  • Questions and inquiries
  • Design letters, reports, and meeting documents electronically
  • Applications on the computer
  • Practical applications using MS Word, MS Excel, MS PowerPoint, Outlook,
  • Working groups
  • Training films on electronic secretaries
  • Self-assessment
  • Final projects

Office Managers, Executive Secretaries, Section Heads, and the staff whose work requires the preparation of correspondence and reports electronically as well as the staff organizing meetings and conferences.

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