Electronic Secretariat Skills
Course Dates
*Prices do not include value added tax
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At the end of this course, the participants should be able to:
- Identify the concept and importance of the electronic secretariat of the organization and the employee
- Identify the areas and elements of the electronic secretariat
- Recognize methods of acquiring electronic secretarial skills
- Recognize the importance of using digital preservation of documents and correspondence
- Design letters, reports and meeting documents electronically
- Use electronic signature
- Prepare an electronic presentation on a PowerPoint program.
- Create cross-linking between slides, and with other files
- Recognize the importance of keeping people's information and data
- Use Outlook effectively
- Use the capabilities of the Outlook program to organize meetings
- Use Outlook to create appointments and create recurring appointments
- Plan events electronically
- Use Notes electronically
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Electronic Secretariat Concept
- Electronic secretarial activities in Business
- Electronic duties & responsibilities of the secretary
- Characteristics & skills necessary for the secretary
- The importance of modern technology in secretarial work
- Prepare Letters and memos
- Prepare Meeting Agenda
- Prepare Multi- pages report
- Prepare Minutes of meeting
- Sending the electronic correspondence
- Inserting methods: page break, date & time, symbol, file, image (picture).
- Objectives of presentation in secretariat office
- Use of visual aids
- Slide specifications
- Slide design
- Slide printing
- Dealing with presentation equipment
- Creating new records
- Modification of record information
- Communicating with another person
- Transferring data from a computer to another
- Meeting planning
- Meeting invitation
- Modification of meeting details
- Navigate inside the calendar and methods of presentation,
- Creating an appointment, and creating a recurrent event
- Planning for different events
- Internet, Intranet and Extranet
- Electronic mail
- Microfilms
- Information / Records Administration
- Office Technology
- Support
- Communication
- Adaptability
- Organizing
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Electronic Secretariat Skills training course will be carried out through best practices and through the use of the right combination of engaging and purposeful tools, such as:
- Presentation and discussions
- Questions and inquiries
- Design letters, reports, and meeting documents electronically
- Applications on the computer
- Practical applications using MS Word, MS Excel, MS PowerPoint, Outlook,
- Working groups
- Training films on electronic secretaries
- Self-assessment
- Final projects
Office Managers, Executive Secretaries, Section Heads, and the staff whose work requires the preparation of correspondence and reports electronically as well as the staff organizing meetings and conferences.