At the end of this course, the participants should be able to:
- Adapt to ongoing technological developments in electronic archiving and cloud storage
- Understand the concepts and terminology of EDRMS in organizations
- Highlight the similarities and differences in the interrelationships between data, documents, records and content.
- Know the importance of ECM and knowledge management and storage in a coherent framework
- Provide general frameworks for the development of feasibility studies in digital projects for documents, records and digital content management systems (EDRMS) in organizations
- Provide detailed frameworks for the preparation of work manuals, policies and procedures for documents and methods of preservation and retrieval.
- Take advantage of the cloud storage features of documents
Best practices for indexing and archiving
- The importance of archiving and digital indexing technology
- Determining the requirements and rules of archiving and modern indexing technology
- Identify key processes for digital operations and electronic archiving
- Best practices, concepts and standard tools for digital operations and electronic archiving
- Archiving applications and indexing technology in organizations
- How document and records management can be implemented across the organization
- Best practices and applications, Prepare document and records management plans.
- Identify cloud service providers, and choose the right one
Digital Systems Best Practices
- Definition of digitizing
- Digitization methods
- Reasons for the trend towards digital systems
- Requirements for the transition to digital systems
- Steps (stages) of transformation towards digital systems
- Electronic Document Archiving
Storage and digital preservation
- The importance of storage and digital preservation
- Digital preservation methods
- Digital Storage and Preservation Policy
Organizing electronic documents
- Electronic Document Indexing
- Classification of electronic documents
- Indexing of electronic documents
- Electronic Document Retrieval
- Electronic Document Management Systems
- Electronic document management systems
- How to deal with electronically signed documents so that they do not lose their legislative validity
Modern technologies and the application of international standards in archival techniques
- The importance of document software and its applications in the archive
- Practical applications of preservation and maintenance methods for archival assets
- Applications of modern technologies in cataloging manuscripts
Problems of archive management in the electronic age and information systems security
- Archive management in the electronic age
- Protect and secure documents stored in storage containers within the electronic archive
- Use the available software to transform paper documents to an electronic image that cannot be changed.
Cloud services and electronic archiving
- Modern technologies and the concept of cloud storage and cloud computing
- Benefits of Cloud Storage
- Cloud computing, and its characteristics
- Cloud Computing Challenges
- Materials that can be stored in the cloud
- Cloud service providers
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