This course provides many advantages such as improving the speed of searching for information, reducing document loss, and protecting documents from damage or theft. It also contributes to simplifying the processes of sharing and cooperation, enhancing transparency in institutions and organizations, in addition to mastering cloud storage skills.

Course Objectives:

At the end of this course, the participants should be able to

• Adapt to ongoing technological developments in electronic archiving and cloud storage
• Understand the concepts and terminology of EDRMS in organizations
• Highlight the similarities and differences in the interrelationships between data, documents, records and content.
• Know the importance of ECM and knowledge management and storage in a coherent framework
• Provide general frameworks for the development of feasibility studies in digital projects for documents, records and digital content management systems (EDRMS) in organizations
• Provide detailed frameworks for the preparation of work manuals, policies and procedures for documents and methods of preservation and retrieval.
• Take advantage of the cloud storage features of documents

Target Audience:

• Information management and archiving professionals who want to improve their skills and knowledge in digital archiving and apply the latest technologies and practices
• Archive and library staff who work on transforming traditional archives into digital archives and want to understand the theoretical and practical foundations of digital archiving and cloud storage
• Information managers and technology officers in government institutions, companies and non-profit organizations seeking to improve archiving and digital information management systems
• Researchers and academics who study the fields of archiving and information management and want to learn about the latest developments in the field of digital archiving and cloud storage

• Electronic handling of documents
• Use cloud storage
• Electronic Document Management

Course Methodology:

• The program is based mainly on the participatory training approach, where structured discussions, working groups, brainstorming sessions, case studies, and role-playing, are used, which are used to break the ice and encourage the trainees to achieve the objectives of the course.
• Where real problems and case studies are presented very close to the work environment of the participants, in addition to deriving work cases from the actual practical experience of the participants and encouraging the participants to practically apply all the strategies, tools and tactics that they will be trained on during the training course computers prepared for this purpose will also be used.

Best practices for indexing and archiving

• The importance of archiving and digital indexing technology
• Determining the requirements and rules of archiving and modern indexing technology
• Identify key processes for digital operations and electronic archiving
• Best practices, concepts and standard tools for digital operations and electronic archiving
• Archiving applications and indexing technology in organizations
• How document and records management can be implemented across the organization
• Best practices and applications, Prepare document and records management plans.
• Identify cloud service providers, and choose the right one

Digital Systems Best Practices

• Definition of digitizing
• Digitization methods
• Reasons for the trend towards digital systems
• Requirements for the transition to digital systems
• Steps (stages) of transformation towards digital systems
• Electronic Document Archiving

Storage and digital preservation

• The importance of storage and digital preservation
• Digital preservation methods
• Digital Storage and Preservation Policy

Organizing electronic documents

• Electronic Document Indexing
• Classification of electronic documents
• Indexing of electronic documents
• Electronic Document Retrieval

Organizing electronic documents

• Electronic document management systems
• Presenting of some electronic document management systems
• How to deal with electronically signed documents so that they do not lose their legislative validity

Modern technologies and the application of international standards in archival techniques

• The importance of document software and its applications in the archive
• Practical applications of preservation and maintenance methods for archival assets
• Applications of modern technologies in cataloging manuscripts

Problems of archive management in the electronic age and information systems security

• Archive management in the electronic age
• Protect and secure documents stored in storage containers within the electronic archive
• Use the available software to transform paper documents to an electronic image that cannot be changed.

Cloud services and electronic archiving

• Modern technologies and the concept of cloud storage and cloud computing
• Benefits of Cloud Storage
• Cloud computing and its characteristics
• Cloud computing challenges
• Materials that can be stored in the cloud
• Cloud service providers